Office equipment energy efficiency

When you upgrade existing items of office equipment, one of the simplest but most important steps you can take is to check that the new items carry a recognised energy efficiency label before you buy them. Equipment labelled as 'energy efficient' uses considerably less electricity than a standard equivalent product.

There are a number of other steps you can take when you upgrade your office equipment to ensure that your business doesn't use more energy than it needs to. Whatever the item, avoid buying equipment that will become prematurely obsolete and will need replacing despite having plenty of life left in it.

Computers and monitors energy efficiency

• Match the specification to the job (avoid over-specifying).
• Choose laptops or small form-factor PCs where they meet your needs (they usually use less power than desktops).
• Replace older monitors with modern, efficient displays and enable sleep.

Printers, copiers and multi-function device energy efficiency

• Choose the right equipment for your needs (and avoid multiple under-used devices).
• Choose a speed and duty cycle that matches your needs.
• Choose duplex capability and efficient warm-up/sleep modes.
• Use sleep modes and switch off out of hours where safe.

Vending and hot drinks machines energy efficiency

• Choose a machine that uses the minimum amount of water - some machines only heat water as necessary.
• Make sure the machine has a seven-day timer controller.
• Look for energy-saving features such as low-power idling, good insulation, low lighting levels and the ability for users to fill their own mugs.