What is marine insurance?
In this guide:
- Transport insurance
- Types of goods insurance
- Benefits of insuring goods in transit
- Goods transport insurance terms and duties
- Managing risk in goods transport
- What is marine insurance?
- Liability insurance for freight forwarders
- How to obtain cargo insurance
- How to claim on your goods transport policy
Types of goods insurance
Get the right type of protection against risk and set an appropriate level of insurance when transporting your goods.
Most modes of transport offer limited liability, which means that some basic - although extremely low - cover is provided. Some traders may find this adequate. If, as is usually the case, greater cover than that offered by limited liability is required, you should take out your own insurance.
The insurance cover type you choose for your goods will depend on how comprehensive you want the cover to be and how much you want to pay.
If you are considering insuring your goods through your freight forwarder, you should check that they are registered with and regulated by the Financial Services Authority.
General cargo insurance
This is available in three varieties - A, B or C. Clause A provides the most comprehensive cover and clause C the least.
Goods-in-transit insurance
Goods-in-transit insurance is very important. Which insurance you have will depend on the agreements with your customers or suppliers. For example, road haulage falls under the Convention des Marchandises Routiers (CMR). This gives basic insurance cover, but it's advisable that you also take out extra insurance yourself or via your freight forwarder.
Basic shipping insurance cover
Under the transport modal conventions, you automatically have basic insurance cover (limited liability) as laid out in the Hague-Visby and Hamburg rules, which cover transportation by sea. It's advisable, though, to have additional insurance with a third-party broker or via your freight forwarder.
Marine cargo insurance
There are four types of marine cargo insurance.
-
Open cover - the most flexible if you move goods regularly. You pay an annual premium plus a final adjustment based on the actual amount of goods shipped throughout the year.
-
Annual policies - less flexible than open cover. You declare the details of each consignment before it's shipped.
-
A single-voyage policy - cost-effective if you ship irregularly. You pay a one-off premium.
-
A forwarder's open policy - similar to open cover, but is linked to a specific freight forwarder.
It's also advisable to take out contingency (seller's interest) insurance. This will protect you from your customer refusing to accept the goods if they're damaged in transit, which may not have been adequately insured by the buyer.
Rail insurance
The Convention Internationale des Marchandises par Chemin de Fer (CIM) consignment note sets the conditions for international movement by rail. These rules mean that your carrier only takes responsibility for insuring your consignments against loss or damage from the time they take possession up until delivery. Talk to your insurance broker, legal adviser or freight forwarder about additional insurance cover.
Airfreight insurance
The Warsaw and Montreal Conventions govern the international carriage of goods by air. For more information about airfreight insurance, see moving goods by air.
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-
Benefits of insuring goods in transit
Understand why it's important to insure your goods in transit and what can happen if you don't have insurance.
If you're moving goods to or from the UK, it's advisable to ensure there is adequate insurance cover. This safeguards against the risk that goods may be lost, damaged or delayed because you can claim compensation if there's any resulting financial loss to your business.
Cargo insurance
A typical cargo insurance policy covers goods in transit via road, rail, sea or air. In its simplest form it provides cover against accidental damage and other risks. The other extreme is a comprehensive all-risk policy, covering a range of specified accidents - including damage during loading, theft and negligence.
The cost of your insurance and in which circumstances you'll receive compensation will depend on:
-
the value of the goods in transit
-
the expiry date of the insurance policy
-
whether the journey is domestic or international
Limited liability
Without insurance you have only the minimum protection for your goods because freight forwarders and carriers typically have limited liability in the event of loss, or damage or delay. This comes from internationally ratified conventions - see your bill of lading or sea waybill for details - and the standard trading conditions of transport associations.
The consequences of not insuring your goods
Many events can occur during transit that could lose you money if you're uninsured. For example, your haulier may be involved in an accident whereby your goods are destroyed, or your goods might be stolen. The result can be loss of profits, productivity and buyer goodwill. You can minimise the impact of such incidents on your business by being properly insured.
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Source URL
/content/benefits-insuring-goods-transit
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-
Goods transport insurance terms and duties
An overview of the basic principles which underpin the conduct of business between insurers and customers.
If you use an insurance underwriter or broker, it's important to keep in mind some of the basic insurance principles.
Contract of indemnity
This is the amount of compensation agreed by you and your insurer in case your goods are lost or damaged.
Duty of utmost good faith
This means you must supply all relevant information about your cargo and its journey at the outset. The underwriter needs this information to calculate an appropriate premium - ie the price of your policy.
This duty also applies to underwriters and brokers. They must inform you of any exclusion clauses in your policy - the circumstances whereby you won't receive compensation - so always read the small print of the policy document.
Duty to act as though uninsured
Arranging insurance for your cargo doesn't mean you can neglect your normal duty of care regarding its transportation. You should act to minimise the chance of a payout by:
-
ensuring goods are packed safely and securely - you'll only be insured against risk, not certain disaster, which poor packaging makes more likely
-
maintaining the upkeep of vehicles used for transportation
-
having a robust selection policy for drivers of these vehicles and for contractors involved in loading and storage
-
making sure the buyer of the goods provides information on any loss or damage to goods within a short period of time
Insurable interest
You must be able to demonstrate an insurable interest in your goods in order to trigger any policy you take out on them. This means you'll either benefit financially from their safe arrival or you'll lose out in the event of loss, delay or damage. The point at which the insurable interest passes from supplier to buyer is determined by the sale of contract used.
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Source URL
/content/goods-transport-insurance-terms-and-duties
Links
-
Managing risk in goods transport
The role of the terms of sale in determining when the risk burden for cargo passes from supplier to buyer.
The terms of sale agreed in a commercial transaction outline who is responsible for the cost of goods being transported. In other words, they clarify to what extent the buyer or seller pays for:
-
the procurement of documents
-
licences and permits
-
the use of a freight forwarder
The terms also cover how the risk of loss or damage to the goods will be managed. They specify cargo delivery points and at what point the risk is transferred from one party to another.
The most commonly used terms for delivery in an international sales contract are those found in Incoterms.
There are two Incoterms that require the seller to take out insurance for the benefit of the buyer:
-
Cost, Insurance and Freight (CIF) - under these terms the seller takes out insurance on an 'open cover' basis. They pay for the cost of the goods, cargo insurance and all transportation charges up to a named sea port (destination). Unless otherwise agreed, they also provide war risk insurance, passing on the cost to the buyer.
-
Carriage and Insurance Paid To (CIP) - as above except this applies to all forms of transportation to a named inland destination (CIF terms apply to vessel shipments only).
Both the above terms continue to apply under Incoterms 2020.
According to Institute Marine Cargo Clauses (ICC) 'A' and 'B', under these Incoterms the seller must take out insurance for 110 per cent of the value of the consignment.
Other Incoterms place no obligation on either buyer or seller to provide insurance only guarantee minimum cargo coverage if the seller is required to arrange for insurance coverage under ICC clause 'C'. However, depending upon the actual term used for each shipment, the seller or buyer bears responsibility for loss or damage to the goods at some point during transit. You are therefore strongly advised to insure against this exposure to financial loss.
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Source URL
/content/managing-risk-goods-transport
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-
What is marine insurance?
How institute clauses and other contractual provisions affect the level of insurance cover for your shipments.
You can cover the risk of loss or damage to your goods with marine insurance. This can cover the whole journey - over land as well as sea. The most common form of marine policy in the UK is that used by Lloyd's of London. In addition to a basic contract form, various clauses can be added to provide coverage that best suits your business needs and trading patterns.
Institute 'A' clauses
These provide the most coverage to traders at the highest premium (price). They cover practically all risks - except, for example, wars and strikes. These can, however, be reinstated by including appropriate clauses.
Similar clauses are used for movement of goods by air.
Institute 'B' and 'C' clauses
These provide coverage for a number of risks on a 'reasonably attributable' basis - meaning responsibility for damage or loss can be reasonably attributed to a particular party. Less coverage is provided under the 'C' clauses, but the price is lower.
General average
A standard marine insurance policy covers claims under general average. This applies when some cargo is lost or damaged through efforts to salvage a ship in distress. It provides for all cargo owners to collectively compensate whoever of them loses out in such circumstances.
Acts of God and acts of war
Under international law, transport carriers aren't liable for acts of God, ie unforeseen acts of nature such as lightning - or acts of war or civil unrest. Piracy, which is very common in some waters, is also considered an act of war. If you send goods to a region where piracy is common (eg some of the waters off Indonesia and the Republic of the Philippines), it would be prudent to consider additional coverage. If you want cover for acts of God or for acts of war, make sure you inform your broker.
Terrorism
Acts of terrorism are usually excluded - cover has to be bought for an additional premium.
Excess and franchise
Some policies include either an excess or franchise clause. Excess represents a predetermined amount that is deducted from a claim and is used to discourage irresponsible, malicious and small claims. Franchise means a percentage of the value of a loss, below which no payment is made but above which total compensation is paid.
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Source URL
/content/what-marine-insurance
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Liability insurance for freight forwarders
Limited liability arrangements for freight forwarding companies and the insurance services they offer.
Many traders use freight forwarding companies. As well as transporting goods to and from specified locations, freight-forwarding includes booking the movement of goods, storage and customs clearance activity.
Freight forwarders, by applying their Standard Trading Conditions (STC), usually have limited liability for any claim for loss or damage to goods while in their care. When other parties (such as shipping lines, airlines or truck operators) are entrusted to complete all or part of the transportation movement and where a combined transport waybill or bill of lading is used, the exporter agrees in turn to accept these operators' STC, which override those set by the freight forwarder. So it is important that you read the STC of both the freight forwarder and the transport operator. Once you have chosen a freight forwarder, you should receive or ask for a copy of the British International Freight Association (BIFA) STC as soon as possible.
It's often difficult to prove that liability for a mishap lies with a freight forwarder (it could be the responsibility of any party across the supply chain) and, even if it does, the forwarder's liability will be limited. It is therefore advisable to arrange separate cargo insurance. Many forwarders will offer to act as a broker in obtaining this. They can be instructed to make insurance arrangements at any time, but preferably prior to booking the shipment.
Insurance Mediation Directive (IMD)
The Financial Services Authority (FSA) regulates the conduct of any company or individual who provides insurance brokerage services, through the IMD. An exemption from the IMD for freight forwarders or storage firms means that those conducting insurance mediation with commercial customers no longer need to be registered with the FSA.
The exemption does not apply if freight forwarders or storage firms conduct insurance business with individual or retail clients.
Advising the freight forwarder
You should provide clear instructions to the forwarder, including your terms of sale and delivery. Establish if you need special risk insurance if your goods are subject to specific or unusual risks, eg temperature-controlled commodities that require special trade clauses. You can instruct your freight forwarder by completing an Export Consignment Shipping Instruction (ECSI), or an equivalent such as a generic 'exporter's instructions' document.
Right of lien
If you're unhappy with the service provided by a freight forwarder, you may be unwilling to pay them. Be aware, however, that they're likely to have a right of lien - that is, a right to keep your goods until they receive payment. A forwarder who takes this action should inform their liability insurer and insure your goods against their potential liability. This may not be to the full value of the goods, so ensure you are aware of any potential risks.
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/content/liability-insurance-freight-forwarders
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How to obtain cargo insurance
Where to go when you need to get a cargo insurance policy and choosing the cover that best suits your needs.
There are a number of possible options when deciding where to go for a cargo insurance policy:
-
a marine insurance broker
-
a general insurance business
-
a freight forwarder
-
your bank
-
your local Chamber of Commerce
Enterprises with specialist knowledge of this type of insurance are likely to have more claims experience and value-added services, although this may be reflected in any premium (price) you pay. It's a good idea to get quotations from a number of suppliers before you make a decision.
You'll also need to decide the form your policy should take. This will generally depend on your trade patterns.
Open cover
This is the most common form of policy. It provides great flexibility - coverage can apply to either an unlimited number of shipments within an agreed timeframe or for an indefinite period until either party cancels the agreement. Alternatively, it can cover shipments up to an agreed value. You pay an annual premium based on an initial deposit and make a final adjustment according to the actual turnover value of goods you export.
An open policy should contain:
-
a description of each shipment and the departure and destination points, often completed in retrospect as part of a regular (usually monthly) reconciliation
-
the maximum value payable in the event of a claim
-
information on the method of valuing the goods
-
terms and conditions
Voyage policy
If you don't export often, you may prefer to buy an insurance policy for a particular consignment. A voyage policy literally refers to the specific shipment for which cover is sought.
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Source URL
/content/how-obtain-cargo-insurance
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-
How to claim on your goods transport policy
Follow the right procedures and gather the correct documentation when making a cargo insurance claim.
Under Incoterms or other terms of sale, the seller takes out insurance for the benefit of the buyer. For other insurance claims (excluding the seller making a claim for the buyer), you should follow the guidelines below.
In the event of damage or loss to goods in transit, the consignee (or buyer) should follow these guidelines:
- carry out a thorough inspection of all the goods and note damaged or missing items
- take any steps necessary to minimise or prevent further damage
- make a note of any expenses incurred in carrying out the above for the insurer to reimburse
- keep as evidence the shipping container, packing materials, damaged merchandise and shipping documents
- contact the insurer (or broker if appropriate) so that a survey of damage can be arranged
The consignee should then file a letter of claim against the freight forwarder or carrier - this should include:
- its company name and (if applicable) voyage or flight number
- sea waybill or bill of lading or air waybill number (if applicable)
- date of arrival at destination
- description of cargo
- container numbers
- the amount being claimed
At the same time, the consignee should send full details of the claim to the insurer (through the seller, if you're using the Incoterms Cost, Insurance and Freight (CIF) or Carriage and Insurance Paid To (CIP)) - this should include:
- a commercial invoice
- insurance policy details and certificate number
- bill of lading or air waybill number (as applicable)
- standard terms and conditions of the carrier/forwarder
- any correspondence with the carrier/forwarder concerning loss or damage
- survey report
A similar procedure should be followed by the seller if, under the terms of sale, they carried the risk at the time of loss or damage.
Pursuing litigation
If your insurers refuse to pay a claim when a covered cargo loss occurs, you can pursue claims against both them and/or the carrier/forwarder. If you pursue litigation on two fronts, costs incurred in the action against the carrier/forwarder are recoverable if the other action is successful. This is because the costs are seen as a direct result of the insurance company's breach of contract.
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Source URL
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Benefits of insuring goods in transit
In this guide:
- Transport insurance
- Types of goods insurance
- Benefits of insuring goods in transit
- Goods transport insurance terms and duties
- Managing risk in goods transport
- What is marine insurance?
- Liability insurance for freight forwarders
- How to obtain cargo insurance
- How to claim on your goods transport policy
Types of goods insurance
Get the right type of protection against risk and set an appropriate level of insurance when transporting your goods.
Most modes of transport offer limited liability, which means that some basic - although extremely low - cover is provided. Some traders may find this adequate. If, as is usually the case, greater cover than that offered by limited liability is required, you should take out your own insurance.
The insurance cover type you choose for your goods will depend on how comprehensive you want the cover to be and how much you want to pay.
If you are considering insuring your goods through your freight forwarder, you should check that they are registered with and regulated by the Financial Services Authority.
General cargo insurance
This is available in three varieties - A, B or C. Clause A provides the most comprehensive cover and clause C the least.
Goods-in-transit insurance
Goods-in-transit insurance is very important. Which insurance you have will depend on the agreements with your customers or suppliers. For example, road haulage falls under the Convention des Marchandises Routiers (CMR). This gives basic insurance cover, but it's advisable that you also take out extra insurance yourself or via your freight forwarder.
Basic shipping insurance cover
Under the transport modal conventions, you automatically have basic insurance cover (limited liability) as laid out in the Hague-Visby and Hamburg rules, which cover transportation by sea. It's advisable, though, to have additional insurance with a third-party broker or via your freight forwarder.
Marine cargo insurance
There are four types of marine cargo insurance.
-
Open cover - the most flexible if you move goods regularly. You pay an annual premium plus a final adjustment based on the actual amount of goods shipped throughout the year.
-
Annual policies - less flexible than open cover. You declare the details of each consignment before it's shipped.
-
A single-voyage policy - cost-effective if you ship irregularly. You pay a one-off premium.
-
A forwarder's open policy - similar to open cover, but is linked to a specific freight forwarder.
It's also advisable to take out contingency (seller's interest) insurance. This will protect you from your customer refusing to accept the goods if they're damaged in transit, which may not have been adequately insured by the buyer.
Rail insurance
The Convention Internationale des Marchandises par Chemin de Fer (CIM) consignment note sets the conditions for international movement by rail. These rules mean that your carrier only takes responsibility for insuring your consignments against loss or damage from the time they take possession up until delivery. Talk to your insurance broker, legal adviser or freight forwarder about additional insurance cover.
Airfreight insurance
The Warsaw and Montreal Conventions govern the international carriage of goods by air. For more information about airfreight insurance, see moving goods by air.
HelpActionsAlso on this siteContent category
Source URL
/content/types-goods-insurance
Links
-
Benefits of insuring goods in transit
Understand why it's important to insure your goods in transit and what can happen if you don't have insurance.
If you're moving goods to or from the UK, it's advisable to ensure there is adequate insurance cover. This safeguards against the risk that goods may be lost, damaged or delayed because you can claim compensation if there's any resulting financial loss to your business.
Cargo insurance
A typical cargo insurance policy covers goods in transit via road, rail, sea or air. In its simplest form it provides cover against accidental damage and other risks. The other extreme is a comprehensive all-risk policy, covering a range of specified accidents - including damage during loading, theft and negligence.
The cost of your insurance and in which circumstances you'll receive compensation will depend on:
-
the value of the goods in transit
-
the expiry date of the insurance policy
-
whether the journey is domestic or international
Limited liability
Without insurance you have only the minimum protection for your goods because freight forwarders and carriers typically have limited liability in the event of loss, or damage or delay. This comes from internationally ratified conventions - see your bill of lading or sea waybill for details - and the standard trading conditions of transport associations.
The consequences of not insuring your goods
Many events can occur during transit that could lose you money if you're uninsured. For example, your haulier may be involved in an accident whereby your goods are destroyed, or your goods might be stolen. The result can be loss of profits, productivity and buyer goodwill. You can minimise the impact of such incidents on your business by being properly insured.
HelpAlso on this siteContent category
Source URL
/content/benefits-insuring-goods-transit
Links
-
Goods transport insurance terms and duties
An overview of the basic principles which underpin the conduct of business between insurers and customers.
If you use an insurance underwriter or broker, it's important to keep in mind some of the basic insurance principles.
Contract of indemnity
This is the amount of compensation agreed by you and your insurer in case your goods are lost or damaged.
Duty of utmost good faith
This means you must supply all relevant information about your cargo and its journey at the outset. The underwriter needs this information to calculate an appropriate premium - ie the price of your policy.
This duty also applies to underwriters and brokers. They must inform you of any exclusion clauses in your policy - the circumstances whereby you won't receive compensation - so always read the small print of the policy document.
Duty to act as though uninsured
Arranging insurance for your cargo doesn't mean you can neglect your normal duty of care regarding its transportation. You should act to minimise the chance of a payout by:
-
ensuring goods are packed safely and securely - you'll only be insured against risk, not certain disaster, which poor packaging makes more likely
-
maintaining the upkeep of vehicles used for transportation
-
having a robust selection policy for drivers of these vehicles and for contractors involved in loading and storage
-
making sure the buyer of the goods provides information on any loss or damage to goods within a short period of time
Insurable interest
You must be able to demonstrate an insurable interest in your goods in order to trigger any policy you take out on them. This means you'll either benefit financially from their safe arrival or you'll lose out in the event of loss, delay or damage. The point at which the insurable interest passes from supplier to buyer is determined by the sale of contract used.
HelpAlso on this siteContent category
Source URL
/content/goods-transport-insurance-terms-and-duties
Links
-
Managing risk in goods transport
The role of the terms of sale in determining when the risk burden for cargo passes from supplier to buyer.
The terms of sale agreed in a commercial transaction outline who is responsible for the cost of goods being transported. In other words, they clarify to what extent the buyer or seller pays for:
-
the procurement of documents
-
licences and permits
-
the use of a freight forwarder
The terms also cover how the risk of loss or damage to the goods will be managed. They specify cargo delivery points and at what point the risk is transferred from one party to another.
The most commonly used terms for delivery in an international sales contract are those found in Incoterms.
There are two Incoterms that require the seller to take out insurance for the benefit of the buyer:
-
Cost, Insurance and Freight (CIF) - under these terms the seller takes out insurance on an 'open cover' basis. They pay for the cost of the goods, cargo insurance and all transportation charges up to a named sea port (destination). Unless otherwise agreed, they also provide war risk insurance, passing on the cost to the buyer.
-
Carriage and Insurance Paid To (CIP) - as above except this applies to all forms of transportation to a named inland destination (CIF terms apply to vessel shipments only).
Both the above terms continue to apply under Incoterms 2020.
According to Institute Marine Cargo Clauses (ICC) 'A' and 'B', under these Incoterms the seller must take out insurance for 110 per cent of the value of the consignment.
Other Incoterms place no obligation on either buyer or seller to provide insurance only guarantee minimum cargo coverage if the seller is required to arrange for insurance coverage under ICC clause 'C'. However, depending upon the actual term used for each shipment, the seller or buyer bears responsibility for loss or damage to the goods at some point during transit. You are therefore strongly advised to insure against this exposure to financial loss.
HelpAlso on this siteContent category
Source URL
/content/managing-risk-goods-transport
Links
-
What is marine insurance?
How institute clauses and other contractual provisions affect the level of insurance cover for your shipments.
You can cover the risk of loss or damage to your goods with marine insurance. This can cover the whole journey - over land as well as sea. The most common form of marine policy in the UK is that used by Lloyd's of London. In addition to a basic contract form, various clauses can be added to provide coverage that best suits your business needs and trading patterns.
Institute 'A' clauses
These provide the most coverage to traders at the highest premium (price). They cover practically all risks - except, for example, wars and strikes. These can, however, be reinstated by including appropriate clauses.
Similar clauses are used for movement of goods by air.
Institute 'B' and 'C' clauses
These provide coverage for a number of risks on a 'reasonably attributable' basis - meaning responsibility for damage or loss can be reasonably attributed to a particular party. Less coverage is provided under the 'C' clauses, but the price is lower.
General average
A standard marine insurance policy covers claims under general average. This applies when some cargo is lost or damaged through efforts to salvage a ship in distress. It provides for all cargo owners to collectively compensate whoever of them loses out in such circumstances.
Acts of God and acts of war
Under international law, transport carriers aren't liable for acts of God, ie unforeseen acts of nature such as lightning - or acts of war or civil unrest. Piracy, which is very common in some waters, is also considered an act of war. If you send goods to a region where piracy is common (eg some of the waters off Indonesia and the Republic of the Philippines), it would be prudent to consider additional coverage. If you want cover for acts of God or for acts of war, make sure you inform your broker.
Terrorism
Acts of terrorism are usually excluded - cover has to be bought for an additional premium.
Excess and franchise
Some policies include either an excess or franchise clause. Excess represents a predetermined amount that is deducted from a claim and is used to discourage irresponsible, malicious and small claims. Franchise means a percentage of the value of a loss, below which no payment is made but above which total compensation is paid.
HelpAlso on this siteContent category
Source URL
/content/what-marine-insurance
Links
Liability insurance for freight forwarders
Limited liability arrangements for freight forwarding companies and the insurance services they offer.
Many traders use freight forwarding companies. As well as transporting goods to and from specified locations, freight-forwarding includes booking the movement of goods, storage and customs clearance activity.
Freight forwarders, by applying their Standard Trading Conditions (STC), usually have limited liability for any claim for loss or damage to goods while in their care. When other parties (such as shipping lines, airlines or truck operators) are entrusted to complete all or part of the transportation movement and where a combined transport waybill or bill of lading is used, the exporter agrees in turn to accept these operators' STC, which override those set by the freight forwarder. So it is important that you read the STC of both the freight forwarder and the transport operator. Once you have chosen a freight forwarder, you should receive or ask for a copy of the British International Freight Association (BIFA) STC as soon as possible.
It's often difficult to prove that liability for a mishap lies with a freight forwarder (it could be the responsibility of any party across the supply chain) and, even if it does, the forwarder's liability will be limited. It is therefore advisable to arrange separate cargo insurance. Many forwarders will offer to act as a broker in obtaining this. They can be instructed to make insurance arrangements at any time, but preferably prior to booking the shipment.
Insurance Mediation Directive (IMD)
The Financial Services Authority (FSA) regulates the conduct of any company or individual who provides insurance brokerage services, through the IMD. An exemption from the IMD for freight forwarders or storage firms means that those conducting insurance mediation with commercial customers no longer need to be registered with the FSA.
The exemption does not apply if freight forwarders or storage firms conduct insurance business with individual or retail clients.
Advising the freight forwarder
You should provide clear instructions to the forwarder, including your terms of sale and delivery. Establish if you need special risk insurance if your goods are subject to specific or unusual risks, eg temperature-controlled commodities that require special trade clauses. You can instruct your freight forwarder by completing an Export Consignment Shipping Instruction (ECSI), or an equivalent such as a generic 'exporter's instructions' document.
Right of lien
If you're unhappy with the service provided by a freight forwarder, you may be unwilling to pay them. Be aware, however, that they're likely to have a right of lien - that is, a right to keep your goods until they receive payment. A forwarder who takes this action should inform their liability insurer and insure your goods against their potential liability. This may not be to the full value of the goods, so ensure you are aware of any potential risks.
HelpAlso on this siteContent category
Source URL
/content/liability-insurance-freight-forwarders
Links
How to obtain cargo insurance
Where to go when you need to get a cargo insurance policy and choosing the cover that best suits your needs.
There are a number of possible options when deciding where to go for a cargo insurance policy:
-
a marine insurance broker
-
a general insurance business
-
a freight forwarder
-
your bank
-
your local Chamber of Commerce
Enterprises with specialist knowledge of this type of insurance are likely to have more claims experience and value-added services, although this may be reflected in any premium (price) you pay. It's a good idea to get quotations from a number of suppliers before you make a decision.
You'll also need to decide the form your policy should take. This will generally depend on your trade patterns.
Open cover
This is the most common form of policy. It provides great flexibility - coverage can apply to either an unlimited number of shipments within an agreed timeframe or for an indefinite period until either party cancels the agreement. Alternatively, it can cover shipments up to an agreed value. You pay an annual premium based on an initial deposit and make a final adjustment according to the actual turnover value of goods you export.
An open policy should contain:
-
a description of each shipment and the departure and destination points, often completed in retrospect as part of a regular (usually monthly) reconciliation
-
the maximum value payable in the event of a claim
-
information on the method of valuing the goods
-
terms and conditions
Voyage policy
If you don't export often, you may prefer to buy an insurance policy for a particular consignment. A voyage policy literally refers to the specific shipment for which cover is sought.
HelpAlso on this siteContent category
Source URL
/content/how-obtain-cargo-insurance
Links
-
How to claim on your goods transport policy
Follow the right procedures and gather the correct documentation when making a cargo insurance claim.
Under Incoterms or other terms of sale, the seller takes out insurance for the benefit of the buyer. For other insurance claims (excluding the seller making a claim for the buyer), you should follow the guidelines below.
In the event of damage or loss to goods in transit, the consignee (or buyer) should follow these guidelines:
- carry out a thorough inspection of all the goods and note damaged or missing items
- take any steps necessary to minimise or prevent further damage
- make a note of any expenses incurred in carrying out the above for the insurer to reimburse
- keep as evidence the shipping container, packing materials, damaged merchandise and shipping documents
- contact the insurer (or broker if appropriate) so that a survey of damage can be arranged
The consignee should then file a letter of claim against the freight forwarder or carrier - this should include:
- its company name and (if applicable) voyage or flight number
- sea waybill or bill of lading or air waybill number (if applicable)
- date of arrival at destination
- description of cargo
- container numbers
- the amount being claimed
At the same time, the consignee should send full details of the claim to the insurer (through the seller, if you're using the Incoterms Cost, Insurance and Freight (CIF) or Carriage and Insurance Paid To (CIP)) - this should include:
- a commercial invoice
- insurance policy details and certificate number
- bill of lading or air waybill number (as applicable)
- standard terms and conditions of the carrier/forwarder
- any correspondence with the carrier/forwarder concerning loss or damage
- survey report
A similar procedure should be followed by the seller if, under the terms of sale, they carried the risk at the time of loss or damage.
Pursuing litigation
If your insurers refuse to pay a claim when a covered cargo loss occurs, you can pursue claims against both them and/or the carrier/forwarder. If you pursue litigation on two fronts, costs incurred in the action against the carrier/forwarder are recoverable if the other action is successful. This is because the costs are seen as a direct result of the insurance company's breach of contract.
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The ADR test required to certify vehicles used to transport dangerous goods
In this guide:
- Driving dangerous goods and special loads abroad
- The European Agreement concerning the International Carriage of Dangerous Goods by Road
- Documentation required in order to carry dangerous goods
- The dangerous goods vehicle approval certificate
- Driver training certificates required under ADR
- The ADR test required to certify vehicles used to transport dangerous goods
- Requirements for the carriage of dangerous goods on vehicles at sea
- Appointing a Dangerous Goods Safety Adviser
- Carrying perishable foodstuffs in road vehicles
- Inspection of tanks used to carry dangerous goods by road
The European Agreement concerning the International Carriage of Dangerous Goods by Road
Requirements for businesses under ADR on classifying, packaging, labelling and certifying dangerous goods.
Moving dangerous goods by road is governed by international regulations and is strictly policed. Most European countries are signed up to the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR). Each country which adheres to ADR implements specific safety measures through its own national legislation.
The purpose of ADR is to ensure that dangerous goods - including clinical and other dangerous waste - being carried by road are able to cross international borders freely, as long as goods, vehicles and drivers comply with its provisions. ADR has been in force since 1968 and is administered by the United Nations Economic Commission for Europe (UNECE). It is updated every two years to take account of technological advances.
ADR sets out the requirements for classifying, packaging, labelling and certifying dangerous goods. These requirements are set out in Annex A to ADR. Vehicles carrying dangerous goods must comply with the provisions of Annex B to ADR, which includes vehicle and tank specifications and other operational requirements. The drivers of all vehicles (including those with a gross vehicle weight of 3.5 tonnes or less) carrying dangerous goods must have an ADR training certificate. There are exemptions for drivers carrying small loads below the threshold limits, drivers carrying dangerous goods packed in limited quantities, and drivers carrying dangerous goods packed in accepted quantities.
You are required to register as a waste carrier in order to carry certain types of dangerous waste.
If you transport loads of dangerous goods below certain volume or weight thresholds, many parts of ADR may not apply, or only apply in a modified form. General exemptions to ADR include the dangerous goods list, special provisions and exemptions related to dangerous goods packed in limited quantities.
In which countries does ADR apply?
You can find a full list of the competent authorities applying ADR on the UNECE website.
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Documentation required in order to carry dangerous goods
The international Transport Emergency Card and other documentation which needs to accompany dangerous goods in transit.
When transporting dangerous goods internationally under the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR), you must ensure your consignments are always accompanied by a transport document. This sets out detailed information on the load being carried, including full classification of the substance(s) carried and how it is packaged. You must present the required information in a certain order and follow certain rules on language.
In addition to documents required under other regulations, under ADR you must ensure that the following documents are carried on the transport unit:
- transport document(s) containing prescribed information for each dangerous substance, material or article being carried - eg their UN number, their technical name in brackets in addition to the name under which they are being shipped
- emergency instructions in writing
- means of identification, including a photograph for each member of the vehicle crew
In addition, if any part of your journey involves sea transport of the vehicle, see requirements for the carriage of dangerous goods on vehicles at sea.
Emergency instructions in writing
The consignor of a vehicle carrying dangerous goods must provide the driver with details of the hazards associated with their dangerous goods loads and instructions on emergency action to take if an accident occurs. These instructions are in the form of an international Transport Emergency Card, known as a 'Tremcard'.
Other agreements and legislation which may apply to dangerous loads
Some exceptions, or 'derogations' from the provisions of ADR are allowed under certain multilateral agreements. These allow goods to be transported - usually for a fixed period - between or through any of the countries that have signed up to the multilateral agreement. If you are carrying dangerous goods under such an agreement, you must carry a copy of that agreement.
You should also check whether other legislation beyond the ADR applies to the dangerous goods you carry - for example, load restrictions on the carriage of petrol.
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The dangerous goods vehicle approval certificate
How to certify vehicles for transporting explosives or dangerous goods to or within certain ADR signatory countries.
If you intend to carry explosives or dangerous goods in tanks by road to or through countries which apply the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR), you may need to obtain a certificate. You can view requirements of ADR 2025 on construction and approval of vehicles.
Fixed-tank vehicles, tank-battery vehicles and other vehicles carrying explosives must undergo technical inspection and a certification procedure in their country of registration to make sure that they conform with ADR requirements and to the standard safety regulations in force, eg covering brakes, lighting and steering.
In the United Kingdom, vehicles can be inspected at certain Driver and Vehicle Standards Agency Goods Vehicle Testing Stations. These will issue a certificate of approval, valid for one year, for vehicles, which pass this inspection. Vehicle operators must pay a fee for the inspection.
Find more information on how to get a vehicle approved to carry dangerous goods by road.
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Driver training certificates required under ADR
An overview of the training requirements for the vocational 'ADR Certificate' for drivers transporting dangerous goods.
Under the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR), drivers of vehicles with tanks and certain tank components, and some drivers of vehicles carrying dangerous goods in packages, are required to hold a special vocational certificate of training, sometimes referred to informally as an 'ADR Certificate'.
All drivers of vehicles carrying dangerous goods must attend an approved basic training course. These courses equip drivers with information and tools so that they:
- are aware of the hazards arising in the carriage of dangerous goods
- can take steps to reduce the likelihood of an incident taking place
- can take all necessary measures for their own safety and that of the public and the environment to limit the effects of any incident that does occur
- have individual practical experience of the actions they will need to take
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The ADR test required to certify vehicles used to transport dangerous goods
Information on how your business can get your vehicle approved to carry dangerous goods by road under ADR.
Vehicles used to transport dangerous or hazardous goods must undergo annual checks in order to certify that they are roadworthy.
Certain dangerous goods vehicles must have an extra test and certificate over and above the normal heavy goods vehicle roadworthiness test. This is known informally as an 'ADR test'. It ensures that vehicles comply with the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR). Vehicle requirements vary according to the nature of the goods being carried.
How to book your annual ADR Dangerous Goods Vehicle Test
Dangerous goods vehicle tests can be done at all Driver and Vehicle Standards Agency test stations. An ADR vehicle test can be carried out at the same time as the annual test, and an extra fee is payable for this.
Find out more about how to get a vehicle approved to carry dangerous goods by road.
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Requirements for the carriage of dangerous goods on vehicles at sea
Merchant Shipping Notices and International Maritime Organisation guidance on how to pack your cargo.
The carriage of dangerous goods in vehicles on ships is governed in UK law by the Merchant Shipping (Dangerous Goods and Marine Pollutants) Regulations 1997. These regulations enact the International Maritime Dangerous Goods (IMDG) Code established by the International Maritime Organisation (IMO). The IMDG Code covers the carriage of goods, which have been classified as dangerous if transported by sea, or are a marine pollutant.
The 'Blue Book' referred to in previous guidance no longer exists. It has been replaced by Merchant Shipping Notices (MSNs), which are issued by the Maritime and Coastguard Agency (MCA). MSNs cover mandatory information that must be complied with under United Kingdom legislation. These MSNs relate to legal requirements and contain the technical detail of such regulations.
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Appointing a Dangerous Goods Safety Adviser
How to assess whether you are required to appoint a Dangerous Goods Safety Adviser under ADR provisions.
To comply with the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR), companies engaged in carrying, packing, filling, loading and/or unloading of dangerous goods by road, rail or inland waterways may have to appoint a Dangerous Goods Safety Adviser (DGSA).
The cases in which this requirement applies are set out in Chapter 1.8.3 of ADR, which also explains the role of the DGSA.
In the United Kingdom, the ADR requirements for appointing a DGSA are enforced under the Health and Safety at Work Act 1974.
Find details of exemptions to ADR regarding the carriage of dangerous goods by road.
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Carrying perishable foodstuffs in road vehicles
Requirements on refrigeration and thermal efficiency in road transport vehicles, and displaying the right certificate.
If you carry perishable foodstuffs abroad in an insulated refrigerated vehicle or container, many countries require you to comply with the Agreement on the international carriage of perishable foodstuffs and special equipment to be used for such carriage (ATP). If you own or operate a vehicle to transport perishable foodstuffs across international borders between countries that are signatories to ATP, you must have an ATP certificate for that vehicle.
In general, ATP's provisions prescribe the norms and standards for:
- preserving the quality of perishable foodstuffs during their international transport - ie are the goods insulated, refrigerated, mechanically refrigerated or heated as appropriate?
- the special transport equipment required
- checking that insulation is appropriate and intact
- distinguishing marks to be affixed to the special equipment
- the equipment and temperature conditions for deep-frozen and frozen foodstuffs
Your vehicle or container must carry a certificate or plate to show that it meets the standards for refrigeration and thermal efficiency laid down in the ATP. Checks on the certificate or plate may be made at borders or inside the countries concerned.
An ATP certificate is issued following an inspection of the vehicle or container by a 'Designated Station'. In the UK, the Driver and Vehicle Standards Agency has approved Cambridge Refrigeration Technology as a 'Designated Station'. They are authorised to test, examine, and certify vehicles and containers in accordance with the ATP.
Note that non-processed - ie fresh fruit and vegetables are not included within the scope of ATP.
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Inspection of tanks used to carry dangerous goods by road
Design, construction and equipment standards for your vehicles before carrying dangerous goods in your business.
Before an International Carriage of Dangerous Goods by Road (ADR) vehicle inspection is carried out, fixed tanks, demountable tanks, vehicles carrying batteries of receptacles and tank containers must be examined and tested by an inspection body approved by the UK Department for Transport (DfT). To get the appropriate certificates, your tank equipment will have to meet certain design, construction and equipment standards.
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Own Account traffic - road haulage exemption
In this guide:
- International road haulage permits
- Standard International operator's licence for road haulage
- UK Licence for the Community
- Bilateral road haulage permits for some non-EU countries
- ECMT international road haulage permits
- ECMT international removal permits
- Own Account traffic - road haulage exemption
- Declare you’re transporting goods inside the EU, Iceland, Liechtenstein and Norway
- Transport goods in and out of the UK using vans or car and trailers
Standard International operator's licence for road haulage
Guidelines on the requirement to hold a Standard International operator's licence and how to apply for one.
A standard international licence means you can carry your own goods, and other people’s goods, both in the United Kingdom and on international journeys.
After you get a standard international licence, you can also request the issue of a UK Licence for the Community. A UK Licence for the Community allows:
- trips between all European Union member countries
- transit traffic through EU member countries
- cabotage (a journey entirely within one EU country)
How to apply for a standard international licence
You can apply online on the nidirect website.
You can also find out more about licence fees, the standards of fitness and finances required, and how to make changes or renew a licence.
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UK Licence for the Community
Licence needed to make international journeys for hire or reward within the EU, Liechtenstein, Norway and Switzerland.
You need an UK Licence for the Community if you make journeys for hire or reward within the EU, Liechtenstein, Norway and Switzerland.
It’s a single permit that covers trips between these countries. It also allows transit traffic through these countries to and from non-EU countries - but you need extra permits for the non-EU countries.
The UK Licence for the Community also allows you to carry out a limited number of haulage jobs inside an EU country (called ‘cabotage’) or between two EU countries (called ‘cross-trade’).
There are no limits on the number of available licences.
Eligibility
You must have a standard international vehicle operator licence for Great Britain or a standard international vehicle operator licence for Northern Ireland to apply for a UK Licence for the Community.
Where you can use the licences
You can use UK Licences for the Community in the 27 EU countries and three other countries:
Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, and the United Kingdom.
Apply for licences
Call DVSA get a licence. You need your vehicle operator licence number.
DVSA customer service centre
Tel: 0300 123 9000
Monday to Friday, 7:30am to 6pmUK Licences for the Community are valid until the 5-yearly renewal date of your operator’s licence.
Fees
There’s no fee for UK Licences for the Community if you have a standard international vehicle operator licence.
Rules for using the licences
You can only use licences that have been issued to you. You cannot transfer them to another operator or company.
The licence includes:
- an office copy - you must keep this at your main office so that it can be inspected by enforcement agencies
- certified copies - you can get a certified copy for each of the vehicles authorised by your standard international vehicle operator licence
Certified copies of the licences are not specific to any one vehicle.
What to do when you make journeys
You must carry a certified copy of your UK Licence for the Community in your vehicle when transporting goods in or through EU countries.You must also carry a certified copy if you’re transporting goods using another type of permit.
The driver must show it to any enforcement officer when asked to.
Important: It’s illegal to not carry the certified copy or show it to enforcement officers when asked to.
Check what other vehicle documents and driver documents the driver needs to carry on international journeys.
Lost, damaged or stolen licences
You must tell DVSA if your documents are lost, damaged or stolen.
DVSA customer service centre
Tel: 0300 123 9000
Monday to Friday, 7:30am to 6pmIf you give up your operator licence
You need to return the office copy and certified copies to DVSA if you apply to give up (‘surrender’) your vehicle operator licence.
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Bilateral road haulage permits for some non-EU countries
Transport permits for Azerbaijan, Belarus, Georgia, Kazakhstan, Morocco, Russia, Serbia, Tunisia, Turkey and Ukraine.
You can apply for permits for nine non-EU countries that the United Kingdom has agreements with to transport goods to or through those countries. These countries are:
Azerbaijan, Belarus, Georgia, Kazakhstan, Morocco, Russia, Tunisia, Turkey and Ukraine.
You cannot currently get bilateral permits for Belarus or Russia because of the Russian invasion of Ukraine.
Each country has single-journey permits. Whether or not you need a permit depends on:
- the size of the vehicle
- the nature of the goods being carried
You need a permit in some of the nine countries if your vehicle is just carrying goods in connection with your own business, and not for hire or reward (sometimes called ‘own account traffic’).
Special permits for Morocco
There are also two extra types of permits for Morocco to:
- enter Morocco with an empty vehicle
- take in filming equipment and material for film or TV products, or equipment for exhibitions (including racing)
Types of permits for Azerbaijan
Depending on the type of journey you are carrying out, you will need to use one of 2 different types of permit for Azerbaijan.
Bilateral or transit journey permits
These permits let you complete either a:
- bilateral journey between the UK and Azerbaijan
- transit journey across Azerbaijan to a third country - additional permits may be required for travel to the third country
Azerbaijan or third country permits
These permits let you complete a journey between a third country and Azerbaijan. Additional permits may be required for travel to the third country.
Eligibility
You must have the right type of vehicle operator licence for Great Britain or vehicle operator licence for Northern Ireland for the goods you’re transporting to apply for a permit.
Where you can use the permits
You can use the permits to travel to or through:
- Azerbaijan
- Belarus
- Georgia
- Kazakhstan
- Morocco
- Russia
- Tunisia
- Turkey (you only need a permit when you’re continuing on to another third-country)
- Ukraine (you only need a permit if you have a Euro III or Euro IV vehicle)
You also need a permit for ‘own account’ journeys to:
- Belarus
- Morocco
- Russia
- Tunisia
- Turkey
Single-journey permits are valid for one complete journey. The outward and return trips count as one complete journey.
Multiple-journey permits are available for Morocco which authorises 15 return trips during the validity of the permit.
Apply for permits
Download and fill in the application form.
Send it to DVSA at least 5 working days before you start your journey from the UK.
Include a cheque or postal order to pay the fee. If you want to pay by debit or credit card, DVSA will contact you to take the payment when your application arrives.
International Road Haulage Permits Office
DVSA
Quarry House
Quarry Hill
Leeds
LS2 7UEApply for road haulage permits for some non-EU countries
(ODT, 45KB).Fees
Country Permit type Cost Azerbaijan Bilateral or transit journey permit £8 Azerbaijan Azerbaijan or third-country permit £8 Belarus Single-journey permit £8 Georgia Single-journey permit £8 Kazakhstan Single-journey permit Free Morocco Single-journey permit £8 Morocco Multiple-journey permit (15 return journeys) £50 Morocco Empty entry £8 Morocco Hors contingent (film and TV equipment, or exhibition equipment) £8 Russia Single-journey permit £8 Tunisia Single-journey permit £8 Turkey Single-journey permit £8 Ukraine Single-journey permit £8 Rules for using the permits
You can only use the permit in one vehicle at a time.
You must return all special entry permits for Morocco within 15 days of them expiring - whether you’ve used them or not.
What to do when you make journeys
You must carry the permit in your vehicle for the whole of the outward and return journey.
You need to show the permit at the border, and you’ll be allowed to pass into or through that country.
You must show the permit to any enforcement officer when asked to.
Depending on the terms of the bilateral agreement, you may still have to pay certain local taxes.
Check what other vehicle documents and driver documents the driver needs to carry on international journeys.
Lost, damaged or stolen permits
Contact DVSA straight away if you lose or damage a permit, or if one is stolen.
DVSA International Road Haulage Permits Office
irhp@dvsa.gov.uk
Tel: 020 4591 1123
Monday to Friday, 9am to 5pmIf you give up your operator licence
You need to return unused permits to DVSA if you apply to give up (‘surrender’) your vehicle operator licence.
Get help with bilateral international road haulage permits
Contact the DVSA International Road Haulage Permits Office to get help with bilateral permits.
DVSA International Road Haulage Permits Office
irhp@dvsa.gov.uk
Tel: 020 4591 1123
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ECMT international road haulage permits
Permits you'll need to drive goods vehicles to or through ECMT member countries and the rules you have to follow.
Last updated: 4 December 2025
European Conference of Ministers of Transport (ECMT) permits allow you to transport most types of goods (or drive an empty vehicle) through ECMT member countries.
You need to follow rules about using your ECMT permits, including your drivers carrying the right documents.
Check if you need ECMT permits
You can use ECMT international road haulage permits for journeys between 43 ECMT member countries:
Albania, Armenia, Austria, Azerbaijan, Belarus, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, North Macedonia, Malta, Moldova, Montenegro, Netherlands, Norway, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey, Ukraine and the United Kingdom.
You cannot currently use ECMT permits to travel to Russia because of the Russian invasion of Ukraine.
A limited number of ECMT permits are available. However, you can usually make journeys to 42 of these 43 countries without an ECMT permit.
EU countries, Liechtenstein, Norway and Switzerland
You only need your UK Licence for the Community if your journey is between the UK and an EU country, Liechtenstein, or Switzerland.
You do not need an ECMT permit.
Cross-trade jobs in the EU
You can use your UK Licence for the Community to carry out two cross-trade jobs (moving goods between two countries) in the EU.
You need an ECMT permit if you want to carry out a third cross-trade job. The ECMT permit will let you carry out three cross-trade jobs between any ECMT country.
Cross-trade jobs between EU and non-EU countries
You need an ECMT permit if you want to carry out a cross-trade job between the EU and a non-EU country. The non-EU country must be an ECMT member country.
Cross-trade jobs in the EU following an unladen journey from the UK
You need an ECMT permit if you want to carry out a cross-trade job within the EU after an unladen journey from the UK.
Albania, Bosnia and Herzegovina, Moldova, Montenegro, North Macedonia, Serbia, Turkey and Ukraine
You do not usually need any permits to transport goods to, through or from Albania, Bosnia and Herzegovina, Moldova, Montenegro, North Macedonia, Serbia, Turkey and Ukraine.
However, you need to get a bilateral road haulage permit if you’re travelling:
- through Turkey to another country
- in Ukraine using a Euro III or Euro IV vehicle
Belarus, Georgia, Kazakhstan, Morocco, Russia or Tunisia
You cannot currently get bilateral permits for Belarus or Russia because of the Russian invasion of Ukraine.
You can get bilateral road haulage permits instead of ECMT permits if your journey involves Azerbaijan, Belarus, Georgia, Kazakhstan, Morocco, Russia or Tunisia.
Unlike ECMT permits, many more of these permits are available.
Armenia
You must have an ECMT permit to transport goods to, through or from Armenia.
If your journey also includes any other ECMT countries, you should:
- use your ECMT permit for the journey
- not apply for separate bilateral permits - you cannot use a bilateral road haulage permit at the same time as an ECMT permit
What you cannot use ECMT permits for
You cannot use ECMT permits:
- to travel through ECMT countries to countries that are not in the scheme
- for cabotage (loading and unloading goods for hire or reward between two points in a country by a vehicle that’s not registered in that country)
Cyprus is not part of the ECMT scheme. You cannot use an ECMT permit to transport goods through Cyprus to ECMT countries.
Eligibility
To apply for an ECMT permit, you must:
- have a vehicle operator licence for Great Britain or a vehicle operator licence for Northern Ireland
- have Euro VI or Euro V emissions standard vehicles (depending on the type of permit you’re applying for)
Apply for permits
You can apply for:
- short-term permits for 30 days
- annual permits valid until 31 December 2025
Email the Driver and Vehicle Standards Agency (DVSA) International Road Haulage Permits Office to apply.
DVSA International Road Haulage Permits Office
You need to include:
- your operator licence number
- the date of your first journey
- the type of journey (third cross-trade, cross-trade from an EU country to a non-EU country, or travel to a non-EU ECMT country)
- the journey destination, including your loading and unloading points
- which countries you’ll go through to reach your destination
- how many permits you need
- which type of vehicle you’ll use (Euro V or Euro VI)
What happens next
You might be asked to send proof that you’ll be travelling to your destination (for example, a contract to import and export, or evidence of recent or regular journey to the country).
You’ll then need to pay the application fee and pay for your permits.
- Pay the non-refundable £10 application fee for each permit when DVSA requests it.
- Email DVSA to confirm you’ve paid the application fee.
- Pay the permit fee when DVSA requests it. It costs £10 per short-term permit and £123 per annual permit.
- Email DVSA to confirm you have paid the permit fee.
- DVSA will post your permits to you.
Rules for using the permits
You must carry your UK Licence for the Community during any journeys to or through EU countries when you’re using an ECMT permit.
You can use an ECMT permit to make an unlimited number of journeys within:
- a calendar year, if you have an annual permit
- 30 days of the start date on the permit, if you have a short-term permit
You have to return to the UK after every third journey.
You can only use your original permit. You cannot:
- make copies of it
- transfer it to other vehicle operators or businesses
- use it in more than one vehicle at a time
Do not laminate the permit, as it may be stamped at checkpoints.
Example
If you have 10 ECMT permits, you can have a maximum of 10 vehicles making journeys to or through ECMT countries at once.
When a vehicle returns to the UK, you can use the same permit to make another journey during the period it is valid for, or you can move the permit to another vehicle on your operator licences. That vehicle can then make journeys to or through ECMT countries.
If you have more than one vehicle operator licence
You can use an ECMT permit for a vehicle assigned to any of your operator licences. It’s not allocated to a specific operator licence.
You’re not allowed to transfer a permit to another business entity, for example, a sister company.
Rules for the vehicles and trailers
You cannot use ECMT permits you’re allocated:
- for unaccompanied trailers or semi-trailers
- with vehicles of a lower Euro emissions class to that shown on the permit (for example, you cannot use a Euro VI permit in a Euro V vehicle, but you can use a Euro V permit in a Euro VI vehicle)
Get an ECMT ‘certificate of compliance’ for vehicles and trailers
You must carry an ECMT ‘certificate of compliance’ in your vehicle and trailer. They must confirm the vehicle meets the correct Euro emissions standard and the trailer meets the technical safety requirements.
If your permit application is successful, request a certificate from your vehicle or trailer manufacturer, or email DVSA for advice.
Get an ECMT ‘certificate of roadworthiness’ for vehicles and trailers
You must carry an ECMT ‘certificate of roadworthiness’ for your vehicle and trailer.
If your permit application is successful and you do not already have a certificate, apply online to get one.
Apply for an ECMT certificate of roadworthiness.
Before you start
To apply for an ECMT certificate of roadworthiness, you need:
- your username and password if you’ve used the service to manage your vehicle operator licence before (you can register in the service if you’ve not used it before)
- the vehicle registration number (number plate)
- the trailer registration number or ID number from DVLA (if you’re applying for a trailer)
- the vehicle or trailer type and make
- the certificate of compliance number (leave this blank if you do not have the number)
- vehicle identification number (VIN)
- engine type and number
Meet the ECMT Quality Charter
You must meet the ECMT Quality Charter requirements.
If you have a standard international operator licence
You already meet the requirements of the charter if you have a standard international operator licence
If you have a restricted or standard national operator licence
If you have a restricted or standard national operator licence you need to:
- have a transport manager
- give proof you have the higher levels of financial standing needed for a standard international licence
You can also apply for a standard international licence to show you meet the ECMT Quality Charter.
Fill in the ECMT log book before a journey
Each ECMT permit comes with a log book.
Before you start a journey, fill in the permit’s log book (in pen, not pencil) with a full record of all the journey’s details.
If you make a mistake, cross it out. Make sure the mistake is still readable, as it may need to be checked.
What drivers need to carry during journeys
The driver will need to carry these documents for all of the outward and return journey:
- the ECMT permit
- the ECMT permit log book (plus the issued translation sheets)
- the ECMT certificate of compliance for the vehicle and trailer (plus the issued translation sheets)
- a certificate of roadworthiness for the vehicle and trailer (plus the issued translation sheets)
The driver must show the documents at checkpoints when asked.
Find out how different countries carry out checks.
Check what other vehicle documents and driver documents the driver needs to carry on international journeys.
It’s illegal to not have the right documents for the journey. Your driver can be fined for not carrying them.
Send journey records to DVSA
If you have an annual ECMT permit, you must send the original (top sheet) for each completed page of the ECMT log book to DVSA within 2 weeks of your return to the UK.
You must send the complete ECMT log book to DVSA within 2 weeks of the permit’s expiry date.
International Road Haulage Permits Office
DVSA
Quarry House
Quarry Hill
Leeds
LS2 7UELost, damaged or stolen permits
Contact DVSA straight away if you lose or damage a permit, or if one is stolen.
You should also tell the police if a permit is stolen.
DVSA International Road Haulage Permits Office
irhp@dvsa.gov.uk
Telephone: 020 4591 1123
Monday to Friday, 9am to 4pmIf you give up your operator licence
Send your ECMT permits and log books to DVSA if you apply to give up (‘surrender’) your vehicle operator licence.
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ECMT international removal permits
Permits for companies moving household goods and business possessions between or across the 43 ECMT countries.
You can apply for a permit for laden or empty journeys if you’re a specialist removal company and you move household goods and business possessions between or across European Conference of Ministers of Transport (ECMT) countries.
There are no limits on the number of available permits.
Eligibility
You must:
- have a standard international operator licence for Great Britain or a standard international operator licence for Northern Ireland
- use specialised equipment and staff for removal operations
What you need ECMT permits for
You need an ECMT permit to transport most types of goods (or drive an empty vehicle) through the EU (except Cyprus), Liechtenstein, Norway and Switzerland to these 13 countries:
Albania, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Georgia, North Macedonia, Moldova, Montenegro, Russia, Serbia, Turkey, and Ukraine.
Cyprus is not part of the ECMT scheme. You cannot use an ECMT permit to transport goods through Cyprus to ECMT countries.
Apply for permits
Apply for a permit at least 5 working days before you start your removal journey from the UK.
To apply, you need:
- your username and password to manage your vehicle operator licence
- a debit or credit card to pay the application fee
When you sign in, select the Permits tab to apply.
Fees
Each permit costs £18 and lasts for one year.
You can only use a permit for one vehicle at a time.
Rules for using the permits
You must only use the permit for moving and removing household goods and business possessions.
You can only use the permit in one vehicle at a time.
You cannot use the permit for cabotage (journeys entirely within one other EU member state)
What to do when you make journeys
You must carry the permit in your vehicle for the whole of the outward and return journey. This includes an unladen journey before or after a laden one.You must show the permit to any enforcement officer when asked to.
Check what other vehicle documents and driver documents the driver needs to carry on international journeys.
Lost, damaged or stolen permits
Contact DVSA straight away if you lose or damage a permit, or if one is stolen.
DVSA International Road Haulage Permits Office
irhp@dvsa.gov.uk
Tel: 020 4591 1123
Monday to Friday, 9am to 4pmIf you give up your operator licence
You need to return your permits to DVSA if you apply to give up (‘surrender’) your vehicle operator licence.
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Own Account traffic - road haulage exemption
Carrying goods for your own business or not for hire and reward (‘own account’) on international journeys.
‘Own account’ is where either:
- your vehicle is only carrying goods in connection with your own business
- your delivery contents are not for hire or reward
Own account journeys in the EU
You do not need a UK Licence for the Community for own account journeys between the United Kingdom and the European Union if the following conditions apply:
- the goods you’re carrying are your property, or have been sold, bought, let out on hire or hired, produced, extracted, processed or repaired by you
- the journey’s purpose is to carry the goods to or from your premises or to move them for your own requirements
- you employ the drivers, or they’re put at your disposal for your own requirements
- you either own the vehicles carrying the goods, have bought them on deferred terms, or have hired them
- transporting the goods is only to support your main business activity - transporting goods cannot be your main business activity
Own-account operators who are carrying goods for a commercial purpose will still be subject to cabotage and cross-trade rules when operating in the EU.
Extra documents for Cyprus or Hungary
For own account journeys between the UK and Cyprus or Hungary, you must carry documents in the vehicle that show:
- the name and address of the operator
- the operator’s trade or business
- the nature of the goods being carried
- loading and unloading points
- registration number of the vehicle being used
- the route the haulage takes
You may be asked to provide evidence of the ownership of the goods.
Own account journeys in non-EU countries
You must have a bilateral international road haulage permit for own account journeys to some non-EU countries the UK has agreements with - check which non-EU countries you need the permit for.
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Declare you’re transporting goods inside the EU, Iceland, Liechtenstein and Norway
Posting declarations when your drivers transport goods between 2 points in the EU, Iceland, Liechtenstein and Norway.
As a United Kingdom operator, before your drivers transport goods between two points in the European Union, Iceland, Liechtenstein and Norway for commercial purposes, you must declare the details on an EU portal.
Declaring the details is known as making a posting declaration.
There are no fees to make a posting declaration.
If you’re an EU operator, you must follow the same rules if you transport goods between two points in the EU, Iceland, Liechtenstein, Norway and the UK for commercial purposes. You must also follow UK drivers’ hours rules and UK minimum wage rules when doing these jobs in the UK.
Types of journeys you must declare
You must declare:
- cabotage jobs (loading goods in one of these countries and unloading them at another point in the same country using a UK-registered vehicle)
- cross-trade jobs (loading goods in one of these countries and unloading them in another of these countries using a UK-registered vehicle)
- moving goods for your own business’ use inside these countries, including if your business is not mainly about moving goods
Find out how many cabotage and cross-trade jobs you’re allowed to do.
You must make a declaration when you use any of these vehicles to transport the goods:
- heavy goods vehicles (HGVs)
- HGVs towing trailers
- vans of any size or other light goods vehicles (sometimes called ‘light commercial vehicles’)
- vans towing trailers
- cars towing trailers
Journeys inside Ireland
You need to declare journeys inside Ireland if they’re covered by the rules. This includes if you’re a Northern Ireland vehicle operator.
What you do not need to declare
You do not need to declare when your drivers are using an empty vehicle.
You also do not need to declare when your driver is transporting goods:
- from the UK to one place in Europe, where you can both unload and load goods
- from the UK to Europe, and you unload goods at more than one place in Europe (but you cannot load goods in Europe)
- from Europe to the UK, and you load goods at more than one place in Europe (but you cannot unload goods in Europe)
- from the UK to a non-European country (but you cannot load or unload the goods while you’re in Europe)
Create an account on the EU portal
You need to create an account for your company on the EU portal before you can declare a journey.
When you’ve created your company account, you can invite other people from your company to have access.
To create an account, you need information about your:
- company
- transport manager
- drivers
Company information
To create your account, you need your company’s:
- name
- address
- country of registration
- email address
- VAT number
- registration number
- UK Licence for the Community number
Transport manager information
To create your account, you need your transport manager’s:
- name
- office address
- email address
- telephone number
- CPC certificate number
Driver information
To create your account, you need this information for each of your drivers who drive in Europe:
- full name
- date of birth
- email address
- home address
- driving licence number
- driver card number
- internal reference number (for example, their employee number)
- ID document (for example, a passport) - you’ll need the document number, the issue date, the expiry date, and which country issued it
- start date of the drivers’ employment contract with you
- applicable law (which country’s law they’re employed under)
If you have lots of drivers, you can upload their details in a spreadsheet. When you’ve signed in, select the Driver menu, and then Upload driver(s). You can then download a spreadsheet template to use and upload.
If you get an ‘Access Denied’ error message
You might get an ‘Access Denied’ error message at times. This can happen if you:
- select ‘Go to my account’ but have not registered on the portal - you need to create a company account or be invited to join one
- were in the process of creating a new company account - select ‘Reload application’ and then ‘Create account’ - the company creation process will then resume
- have been invited by email and signed in with an EU login account - you need to restart the invitation process from the link you were sent in the invitation email - the registration process will then resume
Declare your journeys (make a posting declaration)
You must make a separate posting declaration for each country each driver will transport goods in.
You can choose to either:
- make a posting declaration for each individual journey a driver makes in each country
- make a posting declaration of up to 6 months for a driver to cover all journeys they’ll make in each country during that time
When you’ve made a posting declaration for one country, you can copy that declaration and change the country (if all the other information is the same).
You need:
- the start and end dates of the posting (this can be up to 6 months long)
- the type of operation - you can select cabotage, international carriage (cross-trade) or both (select both if there’s a chance of short notice cabotage jobs - it does not matter if you actually do not end up doing any)
- the vehicle registration (number plates) of the vehicles you’re using (you can add more than one if your driver will be driving multiple vehicles)
- contact details for your transport manager or another contact person in the UK (so European countries can ask for further documents)
You will get penalties if you do not make a declaration.
Documents your driver needs to carry
Your driver must carry a digital or physical copy of the information you declare for the journey.
Your driver will get penalties from the enforcement authorities in the European countries they’re stopped in if they do not have a copy.
Your driver also still needs all of the usual:
- vehicle and trailer documents
- driver documents - including tachograph records
- export documents - including an electronic consignment note (e-CMR) or a paper CMR
Respond to requests from other countries for copies of documents
Enforcement authorities in EU countries, Iceland, Liechtenstein and Norway can ask you (as the operator) for:
- copies of the documents that drivers have to carry
- documents about the driver’s pay during the journey, their employment contract and timesheets for their work
You must upload the information you’re asked to the EU portal within 8 weeks of being asked for it.
The Traffic Commissioners for Great Britain or the Transport Regulation Unit in Northern Ireland will be able to take action against you if you do not upload the information.
More information
Check the EU postings portal help section for more information.
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Transport goods in and out of the UK using vans or car and trailers
New rules for transporting goods to or through Europe using cars and trailers, vans and HGVs from 2022 onwards.
Since 21 May 2022, anyone operating a light goods vehicle and/or trailer between 2.5 and 3.5 tons in a European Union member state is required to have a goods vehicle operator’s licence.
This only applies to anyone operating a light goods vehicle for hire or reward. This means that goods, not owned by the operator, are being transported for payment.
The new rules will also apply to Iceland, Liechtenstein, Norway and Switzerland.
The Department for Infrastructure is working to change the law to enable goods vehicle licences to be issued to anyone affected by these new rules.
What to do if you think you may be affected
Check that your business comes within the scope of the changes.
You will only be in-scope if you carry goods for other people in another EU member state (including the Republic of Ireland); and use vehicles between 2.5 and 3.5 tons maximum gross vehicle weight which are:
- vans or other light goods vehicles (LGVs; sometimes called ‘light commercial vehicles’)
- vans towing trailers
- cars towing trailers
If you are in-scope, you will need to either:
- add the relevant LGVs to your goods vehicle operator licence (if you already have one)
- get a goods vehicle operator licence for the first time
What to do if you need a new operator’s licence
There are a number of requirements which you must meet before you can apply for a goods vehicle operator’s licence. You must be prepared to agree to a number of undertakings to make arrangements for proper loading of vehicles, maintenance of records, etc.
Professional Competence
You’ll need to prove that either you or your company have sufficient professional competence to run your operations safely and efficiently, particularly as regards:
- planning routes and scheduling delivery times
- managing your team of drivers and administration staff
- making sure drivers follow company and industry regulations
- arranging vehicle maintenance, MOTs and tax payments
- organising vehicle replacements
Professional competence is assessed by means of a Transport Manager Certificate of Professional Competence (CPC). You may already have this qualification.
If not, you’ll be able to either:
- use an existing member of staff (including yourself) who is not qualified as a transport manager, but has managed fleets of vehicles for at least 10 years before 20 August 2020
- employ someone with a transport manager qualification -called a Transport Manager Certificate of Professional Competence (CPC)
- hire in an external qualified transport manager
Option 1: use someone who does not have a Transport Manager CPC – the ‘Acquired Rights’ scheme
If you decide to use someone who does not have a Transport Manager CPC, they will need to prove they have at least 10 years of experience managing fleets of vehicles before 20 August 2020.
They’ll be able to apply to have their experience recognised as ‘acquired rights’ to be a transport manager. This means that they’ll be treated as having the Transport Manager CPC for a period of time.
The government has proposed they will have acquired rights until 20 May 2025, but this could change. During this time, they’ll need to pass a Transport Manager CPC exam.
After they’ve qualified, they’ll need to keep up a high-quality professional knowledge of transport industry rules and policies. They can take transport manager refresher courses to help them do this.
Option 2: employ someone with a transport manager qualification
You can employ someone with a Transport Manager CPC qualification.
You need to make sure they keep up a high-quality professional knowledge of transport industry rules and policies.
Option 3: hire in an external transport manager
You can ‘hire in’ an external transport manager. They’re not someone on your payroll, but they have a contract with you to act as your transport manager. You must:
- have a contract with them that sets out the tasks they’ll perform as your transport manager
- make sure they only work for a maximum of 4 vehicle operators (including you), managing no more than 50 vehicles in total across all the operators
More information is available in the Driver Vehicle Agency's safe operator's guide.
Finance that you must have available
By law, you need to prove that you have access to a set amount of finance to run your business. The amount you need depends on how many vehicles you have.
You must have £1,600 available for the first vehicle in your fleet. You need an extra £800 per additional vehicle in your fleet.
Example
You have a fleet of 5 vans.
You need to have £1,600 for the first van.
You then need £800 each for the remaining 4 vans (£800 × 4 = £3,200).
You need to prove you have access to funds of at least £4,800 (£1,600 + £3,200).
If you are running a mixed fleet of HGVs and LGVs the calculation will take account of the LGV rate.
Establishment in Northern Ireland
If you’re applying for a goods vehicle operator’s licence for LGVs only, you don’t have to meet the same requirements for an operating centre as would be necessary for HGVs.
You will need to provide an address within the UK where the original records of the business will be kept. You may have to provide access to these records from time to time. The records may be maintained electronically.
If you already have a goods vehicle operator’s licence, then you will need to apply for a variation to that licence for any in-scope LGVs you wish to operate in the EU (including the Republic of Ireland).
Cost of a licence
There are fees for operators licences and variations to those licences. If you apply for a new licence, or a make a publishable change to an existing licence, you must pay a one-off £254 application fee.
If your licence application is successful, you will then have to pay a licensing fee of £449 which covers a period of five years. A fee of £449 is also payable at the end of the five year period if you wish to continue your existing licence.
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Rules for transporting non-hazardous goods
Minimise the risks of transporting goods
Key risks when transporting materials - from damage to goods to theft and fire - and ways of minimising them.
It's important to take steps to minimise risks when you are transporting goods and materials.
Transport risks
Key risks in goods transport include:
- goods damaged in transit
- loss and theft
- fire
- explosion
- chemical burns
- other accidents
You should also consider environmental and other damage caused by spillages or leaks.
How to minimise risk when transporting goods
There are some useful steps you can take to protect your goods against common risks:
- Ensure you use the most appropriate form of transport for your goods.
- Consider how best to protect large, heavy or unusual loads.
- Ensure loads are secure and weight is distributed evenly - this is essential, even if you're just carrying a ladder on the roof of a vehicle.
- Consider whether you need goods-in-transit or marine insurance to protect goods being transported. This may be paid for by the buyer or seller of goods, depending on the terms of trade you agree.
- Always take appropriate security measures. For example, for high-value goods you could consider using a vehicle-tracking system.
- Make sure suitable packaging, labelling and containers are used. It's common for goods to be damaged in transit and good protection and effective packaging will help reduce this risk.
- Put suitable warning signs on vehicles - for example, to indicate an overhanging, wide, long or hazardous load.
You should also remember that employees' health and safety could be at risk when loading and unloading goods.
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Hazards and risks when transporting dangerous goods
Risks of transporting hazardous substances by road and rail; classification; rules on sea and air transport.
Before you transport any goods by road or rail, you'll need to identify if your goods are dangerous. Many goods are not dangerous themselves, but contain substances which could present a hazard to people, the environment or both. Dangerous goods may include substances that are explosive, toxic, radioactive, corrosive or flammable.
In the event of a road or rail accident, spillage of these substances could cause hazards such as fire, damage to the environment and chemical burns.
If you want to transport these types of material, you must identify the hazards involved. This process is known as classification.
If the goods you're transporting are dangerous, it's likely you'll have to comply with a range of important legal requirements.
Transporting dangerous goods by sea
If you transport dangerous goods by sea, you must comply with the International Maritime Organisation's Dangerous Goods Code.
Transporting dangerous goods by air
If you transport dangerous goods by air, you must comply with regulations set out in the International Air Transport Association's Dangerous Goods Regulations Manual.
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Transporting dangerous goods by road or rail
Legal requirements on transporting hazardous substances - packaging, labelling, safety equipment and advisers.
You must comply with a number of legal requirements when transporting dangerous goods by road or rail, such as legal obligations under the Carriage of Dangerous Goods and Use of Transportable Pressure Equipment Regulations (Northern Ireland) 2006.
This legislation is designed to correspond with the current European legislation - the International Carriage of Dangerous Goods by Road (ADR) - so your obligations are broadly similar whether you are transporting dangerous goods in the United Kingdom or throughout the European Union.
Legal duties when transporting dangerous goods
Some of your key duties when transporting dangerous goods are:
- Packaging must be suitable and adequate. It must stand up to the normal pressures of transport and repeated handling during loading and unloading. There will be specific packaging requirements depending on the classification of the goods.
- The vehicle, container, tank or wagon you use must meet special requirements according to the classification of the goods.
- All packaging must be labelled so that people handling the goods - including the emergency services in the case of an incident - can take appropriate precautions.
- People carrying wastes - including hazardous wastes - need to register with the Northern Ireland Environment Agency (NIEA).
- Proper procedures must be followed when goods are being loaded and unloaded.
- Road vehicles must carry specified types of safety equipment, such as fire extinguishers.
- You may need to appoint a qualified dangerous goods safety adviser.
- All drivers must have suitable training, not just to drive their vehicle, but also on what to do if an accident occurs. Drivers of all vehicles need to hold an ADR training certificate.
- If there is an incident or emergency, the driver must notify the emergency services and, in certain circumstances, Health & Safety Executive for Northern Ireland (HSENI), NIEA and the Department for Infrastructure.
Find information on carriage of dangerous goods vehicle testing.
There are, however, some exceptions to the rules - for example, if you're only carrying small quantities of certain types of dangerous goods by road.
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Rules for transporting non-hazardous goods
Your key duties if your business transports food, animals and waste, and where to go for more information.
There are regulations governing the transport of a number of types of non-hazardous goods and materials, such as food, animals and waste.
Transporting food
Your duties when transporting food include:
- keeping all food fresh and preventing it from becoming contaminated
- transporting food at the correct temperature to stop it deteriorating
- ensuring raw food is segregated from cooked food during transportation to prevent cross-contamination
- ensuring all containers and vehicles are cleaned regularly and thoroughly
Transporting animals
If you're involved in transporting animals, there are some key rules you need to be aware of. For example:
- vehicles must be well maintained and designed to carry animals safely
- animals should be handled by properly trained and experienced people
- there are limits to the amount of time animals spend being transported
- there are strict controls on the transportation of horses and young animals
You can find out about the transportation of animals.
Transporting waste
Most businesses that arrange to collect or transport waste on behalf of others must register with the Northern Ireland Environment Agency (NIEA). If you transport waste produced by your own business you don't usually need to register, unless you produce construction or demolition waste.
You should bear in mind that if the waste is classified as dangerous waste, you must comply with the dangerous goods requirements.
If you transport animal by-products - such as animal carcasses, parts of animal carcasses and some catering wastes - there are certain legal requirements that you must comply with.
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Transporting dangerous goods by road or rail
Minimise the risks of transporting goods
Key risks when transporting materials - from damage to goods to theft and fire - and ways of minimising them.
It's important to take steps to minimise risks when you are transporting goods and materials.
Transport risks
Key risks in goods transport include:
- goods damaged in transit
- loss and theft
- fire
- explosion
- chemical burns
- other accidents
You should also consider environmental and other damage caused by spillages or leaks.
How to minimise risk when transporting goods
There are some useful steps you can take to protect your goods against common risks:
- Ensure you use the most appropriate form of transport for your goods.
- Consider how best to protect large, heavy or unusual loads.
- Ensure loads are secure and weight is distributed evenly - this is essential, even if you're just carrying a ladder on the roof of a vehicle.
- Consider whether you need goods-in-transit or marine insurance to protect goods being transported. This may be paid for by the buyer or seller of goods, depending on the terms of trade you agree.
- Always take appropriate security measures. For example, for high-value goods you could consider using a vehicle-tracking system.
- Make sure suitable packaging, labelling and containers are used. It's common for goods to be damaged in transit and good protection and effective packaging will help reduce this risk.
- Put suitable warning signs on vehicles - for example, to indicate an overhanging, wide, long or hazardous load.
You should also remember that employees' health and safety could be at risk when loading and unloading goods.
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Source URL
/content/minimise-risks-transporting-goods
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Hazards and risks when transporting dangerous goods
Risks of transporting hazardous substances by road and rail; classification; rules on sea and air transport.
Before you transport any goods by road or rail, you'll need to identify if your goods are dangerous. Many goods are not dangerous themselves, but contain substances which could present a hazard to people, the environment or both. Dangerous goods may include substances that are explosive, toxic, radioactive, corrosive or flammable.
In the event of a road or rail accident, spillage of these substances could cause hazards such as fire, damage to the environment and chemical burns.
If you want to transport these types of material, you must identify the hazards involved. This process is known as classification.
If the goods you're transporting are dangerous, it's likely you'll have to comply with a range of important legal requirements.
Transporting dangerous goods by sea
If you transport dangerous goods by sea, you must comply with the International Maritime Organisation's Dangerous Goods Code.
Transporting dangerous goods by air
If you transport dangerous goods by air, you must comply with regulations set out in the International Air Transport Association's Dangerous Goods Regulations Manual.
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Source URL
/content/hazards-and-risks-when-transporting-dangerous-goods
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Transporting dangerous goods by road or rail
Legal requirements on transporting hazardous substances - packaging, labelling, safety equipment and advisers.
You must comply with a number of legal requirements when transporting dangerous goods by road or rail, such as legal obligations under the Carriage of Dangerous Goods and Use of Transportable Pressure Equipment Regulations (Northern Ireland) 2006.
This legislation is designed to correspond with the current European legislation - the International Carriage of Dangerous Goods by Road (ADR) - so your obligations are broadly similar whether you are transporting dangerous goods in the United Kingdom or throughout the European Union.
Legal duties when transporting dangerous goods
Some of your key duties when transporting dangerous goods are:
- Packaging must be suitable and adequate. It must stand up to the normal pressures of transport and repeated handling during loading and unloading. There will be specific packaging requirements depending on the classification of the goods.
- The vehicle, container, tank or wagon you use must meet special requirements according to the classification of the goods.
- All packaging must be labelled so that people handling the goods - including the emergency services in the case of an incident - can take appropriate precautions.
- People carrying wastes - including hazardous wastes - need to register with the Northern Ireland Environment Agency (NIEA).
- Proper procedures must be followed when goods are being loaded and unloaded.
- Road vehicles must carry specified types of safety equipment, such as fire extinguishers.
- You may need to appoint a qualified dangerous goods safety adviser.
- All drivers must have suitable training, not just to drive their vehicle, but also on what to do if an accident occurs. Drivers of all vehicles need to hold an ADR training certificate.
- If there is an incident or emergency, the driver must notify the emergency services and, in certain circumstances, Health & Safety Executive for Northern Ireland (HSENI), NIEA and the Department for Infrastructure.
Find information on carriage of dangerous goods vehicle testing.
There are, however, some exceptions to the rules - for example, if you're only carrying small quantities of certain types of dangerous goods by road.
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Rules for transporting non-hazardous goods
Your key duties if your business transports food, animals and waste, and where to go for more information.
There are regulations governing the transport of a number of types of non-hazardous goods and materials, such as food, animals and waste.
Transporting food
Your duties when transporting food include:
- keeping all food fresh and preventing it from becoming contaminated
- transporting food at the correct temperature to stop it deteriorating
- ensuring raw food is segregated from cooked food during transportation to prevent cross-contamination
- ensuring all containers and vehicles are cleaned regularly and thoroughly
Transporting animals
If you're involved in transporting animals, there are some key rules you need to be aware of. For example:
- vehicles must be well maintained and designed to carry animals safely
- animals should be handled by properly trained and experienced people
- there are limits to the amount of time animals spend being transported
- there are strict controls on the transportation of horses and young animals
You can find out about the transportation of animals.
Transporting waste
Most businesses that arrange to collect or transport waste on behalf of others must register with the Northern Ireland Environment Agency (NIEA). If you transport waste produced by your own business you don't usually need to register, unless you produce construction or demolition waste.
You should bear in mind that if the waste is classified as dangerous waste, you must comply with the dangerous goods requirements.
If you transport animal by-products - such as animal carcasses, parts of animal carcasses and some catering wastes - there are certain legal requirements that you must comply with.
Also on this siteContent category
Source URL
/content/rules-transporting-non-hazardous-goods
Links